Task 6 Undertake routine maintenance tasks on a standalone computer system

Organisation and naming files

There are ways on how you can organize your files. One is moving  a file to it's appropriate category folder. Moving a file can be done in two ways.

1.) The first one is right click the files and cut it and then open the folder you want the files to be move to, then right click and click on paste.

Right click the files then click on cut

Open the folder where you want to move the file then right-click and click paste

2.)  Another way of moving a file is the dragging the file into the folder.

Drag the file into the folder

Naming files can be done in 3 ways:

1.) The most common way of naming a file is when your'e saving a file, the computer will asked you what name do you want it to be saved as and then you will type it in the textbox right next to the text file name.


















2.) Another common way is by right clicking the file you want to name and then click on rename

3.) The last way to name a file which is not commonly used is by clicking a file and then wait for about 1 second then click the file again and  it will let you rename the file.

Click the file and wait for about 1 second

Click the file again after 1 second and then you can rename it

Back-up procedures e.g. online, off-line; backup media

Online back-up
Online back-up is a procedure of backing-up files through the used of an online back-up system. There are loads of online backup systems, some of them can be bought and some of them are free. I am going to show you one of my favorite free online back up sites that I use which is 'Google Drive'

Google drive can be found on the top menu of Google

Google drive can be access by using a Google account. Google drive comes with free 5 GB of storage but there are some plans which can be paid to increase the storage size

Google drive also comes with office applications which can be use in the browser with no download required

Google drive let's you upload not only files but also folders

Automatic update install 
1.) Go to Control panel > System Security > Action center 
2.) Then choose system security and click action center
3.) Click on change settings from the left side menu
4.) From there you can choose what day and time do you want the computer to install updates for you.






Archiving: Defragmentation
1.) Click on start button
2.) Type in 'Disk Defragmenter
3.)



Deleting temporary files
Cleaning hardware: (Monitor)
1.) Get a clean cloth
2.) Get a screen cleaner and spray some on the monitor screen
3.) Wipe the monitor screen throughly and then it's all clean





Replacing consumables: (A4 printing paper)
1.) Take the new A4 printing paper and place it in the paper tray






Replacing damaged components : (Mouse)
1.) Disconnect the broken mouse
2.) Connect the replacement mouse to the usb port